Privacy Policy

Children and Young People Improvement Collaborative (CYPIC) – Privacy Policy

This privacy policy explains the personal information we collect and the purpose for this collection for individuals who may elect to receive email communications from the Scottish Government in relation to the work of CYPIC and events related to CYPIC.

What information do we collect?

We collect your name, organisation and email address.

We collect the above information when you register to attend the annual CYPIC Learning Session.  It is obligatory for us to collect this information in order for you to attend this event, however, if you would prefer not to receive communications from us after the event, you can opt out.

If you opt out, you will not receive communications on the work of CYPIC, the Learning Session or the Quality Improvement Awards.

We collect personal data directly from you, and never from a third party source.

How do we use information collected?

The Scottish Government and our third party suppliers, Lux Events and Clark Communications would like to continue to send you information about the work of the Children and Young People Improvement Collaborative (CYPIC), its annual Learning Session and the Quality Improvement Awards.

Condition for processing information

The legal basis for our collection and processing of your information is held within schedule 2 or the Data Protection Act 2018 (until 24 May 2018) and Article 6(1)(f) of the General Data Protection Regulations (from 25 May 2018).  This basis is that our processing of your information isfor the purposes of legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject may not be used as a condition for a public authority”

How do we share information collected?

The Scottish Government and Lux Events will share information between each other only for the purposes explained above.  Information is shared securely and neither the Scottish Government or Lux Events will not share your personal information gathered for the use of CYPIC communications, with any other party.

How do we store information collected?

We store information on a password protected file within the Scottish Government’s electronic records management system and only hold information for a period of 12 months, unless you instruct us to remove you from our file.  New information is gathered when you register to attend an annual Learning Session.  The previous year’s information is held securely in a password protected file within the Scottish Government’s electronic records management system and is not used for any communication or sharing outwith the Scottish Government.

Access to your information

You have the right to request a copy of the information we hold about you.  If you would like to access this information please contact us via the information below.  We may make a small charge for this service.


You have the right to stop us from contacting you at any time.  If you no longer wish to receive information about CYPIC, its Learning Session or the QI Awards please click here.

Cookies Policy

Our website uses cookies to collect information.  This includes information about your browsing and purchasing behaviour by people who access our website.  This includes information about pages viewed and the customer journey around our websites. Detailed information is set out in our Cookie Policy.

What are cookies?

Cookies are a small data file placed on your computer or mobile phone when you first visit a website. This file is stored on your computer by your internet browser and allows us to distinguish you from other users of the website, which helps us recognise you and provide you with a better experience.

Information collected:

Some cookies collect information about browsing behaviour when you access this website via the same computer or mobile device. This includes information about the pages you’ve viewed and your journey around our site. We do not use cookies to collect or record information such as your name, address or any other contact details.

Can I disable cookies?

You can set your browser to not accept cookies, but this may limit your ability to use the services we provide.

Google Analytics

When someone visits our website we use a third party service – Google Analytics, to collect standard internet log information and details of visitor behaviour. We do this to find out things such as the number of visitors to various pages and parts of the site. This information is only processed in a way which doesn’t identify anyone. We do not make or allow Google to make any attempts to find out the identities of those visiting our site.

How to contact us

Please contact us if you have any questions about this privacy policy or the information we hold on you:

By email:

In writing:  The Children and Young People Improvement Collaborative, Improving Health and Wellbeing Division, Scottish Government, Area 2B South, Victoria Quay, Edinburgh EH6 6QQ

The Scottish Government’s Data Protection Officer can be contacted at


Please let us know if you think there may be a problem with the way in which we are handling your personal data.  You also have the right to complain to the Information Commissioner’s Office.  More information can be found at

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